AGM

One important item on the agenda is the number of jobs that need to be performed to keep the club flourishing. They can't all be done by the small committee so volunteers are always welcome.
BoG roles Committee.pdf (110.15 KB)
ROLE OF COMMITTEE MEMBERS & OTHER OFFICERS

PRESIDENT

3 year term
Honorary position.
Officiates at shoots and social events

CHAIRMAN

Overall direction of club
Encourages change & club development Chairs meetings encourages participation Awards trophies, certificates
Signatory to club bank account

SECRETARY
Arranges all club meetings; keeps minutes of decisions
Club’s link to other organisations eg Archery GB
Maintains club constitution and rules
Responsible for progressing club development plan & reporting on progress Rrsponsible for ensuring Field Captain in charge of club shooting days Keeps club membership records and ensures club fees paid
Signatory to club bank account
Books indoor venues
Makes grant applications
Reports to AGM on year’s activities
Membership secretary

TREASURER
• Assists secretary by ensuring membership returns made to Archery GB, WAA and GAA and association fees paid.
• Responsible for getting new members to complete membership forms
Advises committee on affordability of proposals Approves grant applications
Ensures all receipts banked and correctly recorded Prepares annual accounts and presents to AGM
Assistant treasurer
• Collects shooting fees and other receipts when Treasurer absent • Banks all cash and cheques received
• Checks honesty jar and banks surplus cash

CHILD PROTECTION OFFICER (CPO)

Ensures Safeguarding policy of Archery GB adhered to Takes action on concerns
• Undertakes CPO duties in absence of CPO
• Ensures First Aid box available at all club shoots

RECORDS OFFICER
Club Captain
Keeps a record of all scores submitted by members
Maintains the club “records book” - best scores in all disciplines Calculates classifications and awards badges
Maintains members’ handicap records
• Encourages members to take part in Open competitions • Organises club’s indoor and outdoor championships
• Organises monthly handicapped shoots
• Organises entry to postal competitions
• Encourages participation in postal competitions • Custody and engraving of club trophies
• Organises Have -a-go and school events

EQUIPMENT OFFICER
Ensures shooting line and distance markers maintained Maintains club’s bows and beginners equipment
Maintains bosses and target stands ensuring they are safe Orders replacement bosses and faces
Maintains HaG equipment separate to beginners equipment
Deputy Equipment Officer
• Assists Equipment Officer
• Arranges working parties eg equipment repairs • Arranges transport of bosses at season change

JUNIOR CLUB REPRESENTATIVE
Represents the interests of the Junior Club on the committee Organises events for juniors

OTHER NON COMMITTEE POSITIONS/TASKS
Coaching organiser
Coaching team

• Organises coaching team’s training
• Organises training and development of members • Organises introduction to archery courses
• Organises BOOST ARCHERY events
• Supervise beginners and novice archers
• coaches members on request
• coaches members at development events
• Organises orders for club clothing; collects payment; pays bills • Responsible for shooting range safety when on duty

Club clothing
• Arranges orders for club clothing

Field Captains
• Acts as field captain when no committee member available

Field Archery Captain
• Liaises with Weobley owner
• Ensures course is clear and safe
• Arranges working parties
• Collects shooting fees from members and visitors
• Organises field shoots and competitions

Social secretary
• Organises club social events
• Organises catering at club shoots & competitions

Public Relations Officer
• Arranges pubicity and reports in local media
• Publishes club newsletter
• Maintains club website
• Maintains club’s Facebook pages and social media

Work party members
• Take part in ad hoc work parties eg make repairs to hut, repair bosses, trim trees.

Every senior member is asked to consider what roles or tasks they could cover for the club. It would be helpful if they could tell a committee member what they are prepared to do for the club before the AGM if they are not attending. Volunteers will be called for at the AGM.